Prime Chase DatahubOS for studios and schools
Manage sign-ups, classes, payments and family communication with Prime Chase Data.
Start free trialBook a callThe screens on this page use made-up sample data.
Online registration
Families choose a program, sign and pay online.
Workflow details
You share one link for each program. Families pick a plan, sign the agreement and pay, and hubOS creates their family profile automatically.
- Sibling and family pricing
- Sibling discounts apply automatically from the family profile, so nobody has to leave a note for the front desk.
- Bank or card
- Stripe checks the bank account, and hubOS texts the family the steps to confirm it.
- Trials first
- Trial requests show up in your Inquiries list with the family's profile already started.
Class schedules and bookings
Keep the class calendar and appointment bookings clear for staff.
Payments
Dues and front desk sales share the family payment history.
Workflow details
Each month, hubOS charges the card or bank account the family saved. If a charge fails, it tries again and lets your front desk know. For walk-in sales, gear and belt test fees, your staff use Shop Mode at the desk.
- Retries that stop
- hubOS tries a failed charge again after 1, 3 and 6 days, then stops and leaves it for your staff.
- Coupons after checkout
- If a family forgot to use a coupon code, you can refund the difference or take it off their next bill.
- Refunds to the original card
- Full and partial refunds go back to the card or bank account the family paid with.
Family messages
Email, texts and website chat stay in one inbox.
Workflow details
Texts go out from your school's own number. The assistant on your website answers questions about prices and class times using your site, and passes billing and injury questions to your staff.
- Announcements
- Send a message to every family or just one class, and send a test to your own phone first.
- Staff can take over
- Your staff can take over any website chat, and hubOS drafts a reply for them.
- Opt-outs respected
- Families who reply STOP don't get any more texts.
Family account
Families check classes, bills and forms in their account.
Workflow details
Each family signs in to see their kids' classes and ranks, their next payment and any forms left to sign. They can also replace an expired card themselves.
- Card updates
- Families update an expired card themselves, so nobody reads card numbers over the phone.
- Forms
- Families sign waivers and agreements online, and the signed copies are saved to their profile.
- Next class
- Each student's next class shows on the account, based on the classes they attend.
Staff time clock
Record staff hours and export payroll for each business.
Workflow details
Instructors clock in with a PIN on the front desk iPad, or on their phone as a backup when they're in your parking lot. If someone forgets, a manager adds the time and notes why. At the end of the pay period, each business closes it and downloads one payroll file. We turn the time clock on for your school once you've added your staff and their PINs.
- Location checked
- Clocking in by phone only works inside your school's parking lot.
- Fixes stay visible
- When a manager adds or fixes a time, the original entries stay visible.
- Ready for payroll
- You can close the pay period once every instructor has a payroll ID.
Daily reports
Review inquiries, registrations and payments in the evening report.
Workflow details
Every evening, you get one email with the day's new inquiries, trial classes, sign-ups and payments, plus anything someone still needs to follow up on.
- Every part of hubOS
- Sign-ups, payments and messages, all in one report.
- Needs a person
- Billing questions, missed classes and renewals, listed by family name.
- No spreadsheet
- No copying numbers into a spreadsheet at the end of the month.
Operating details
Detailed sample workflows
hubOS for studios puts sign-ups, payments, messages, staff hours and reports for all your locations in one system, and Prime Chase Data sets it up and runs it for you.
The screens on this page use made-up sample data.
Studio workspace
Is there a class for a 7 year old this week?
Little Tigers meets Thursday at 5:00 pm. 3 spots are open. Want me to hold one?
Enrollment and sign-up
Payments and front desk
Messaging and website assistant
How much is it after the trial?
Little Tigers is $149 a month with no sign-up fee. Uniforms are included for new members.
Can we come Thursday?
Thursday at 5:00 pm has 3 spots left. I can hold one for Mia.
- Prices and scheduleAnswers
- Book a trialAnswers
- Billing questionsFront desk
- InjuriesOwner
Family account
Staff time clock
Reports
Production usage
· In use today
A martial arts school runs its front desk on hubOS
The school has used hubOS for sign-ups, monthly dues, receipts and messages to families since August 2026. We took these numbers from the school's live account.
53 invoices paid through hubOS, Aug 15 to Oct 2
One for each, shared by every part of hubOS
Receipts, notices and replies, Aug 11 to Oct 6
From the school's own number, Sept 2 to Oct 5
Connected workflows
· What it replaces
Studio work spread across separate tools
Right now each of these tools keeps its own list of families. In hubOS, they all share one profile per family.
Questions
· Questions
Questions
Straight answers, based on how hubOS works today.
- Can families pay by bank account instead of a card?
- Yes. Families choose a bank account or a card when they sign up. Stripe checks the bank account, and hubOS texts the family the steps to confirm it.
- What happens when a monthly payment fails?
- hubOS tries the charge again after 1, 3 and 6 days. If it still doesn't go through, hubOS stops and flags it at the front desk so your staff can follow up, and the family can update their card from their account.
- Do texts come from the school's own number?
- Yes. Announcements, confirmations and replies all go out from your school's own number, and families who reply STOP don't get any more texts.
- Does the website assistant answer billing questions?
- No. It only answers questions about prices and class times, using your school's website. It passes billing and injury questions to your staff, and your staff can take over any chat.
- Does hubOS work for a school with more than one location?
- Yes. You set up classes, staff and reports for each location, and the time clock gives you one payroll file per business.
hubOS at a glance
- Built and run by
- Prime Chase Data
- Ready-made setups
- 5: studio, market entry, commerce, B2B services, association
- How data is kept
- One account per business, one profile per customer
- Languages
- English and Korean, chosen by each person
- Studio in use since Aug 2026
- $24,000+ in membership payments, 1,900+ emails and 270+ texts delivered
Demo and review scope
On a 30-minute call, we walk you through what a studio uses every day, with sample data, and work out what your locations need.
The visibility review looks at how families find your school and which current tools hubOS could replace.
hubOS for your studio
Start free trialBook a callWe build and run hubOS for businesses in the U.S. and Korea.
Prime Chase Data. The product screens on this page show made-up sample data, not a real business.